word tables formula

Examples: Sum numbers in a table by using positional arguments

You can use positional arguments (LEFT, RIGHT, ABOVE, BELOW) with these functions:

• AVERAGE
• COUNT
• MAX
• MIN
• PRODUCT
• SUM

As an example, consider the following procedure for adding numbers by using the SUM function and positional arguments.
 Important    To avoid an error while summing in a table by using positional arguments, type a zero (0) in any empty cell that will be included in the calculation.

1. Select the table cell where you want your result. If the cell is not empty, delete its contents.
2. On the Table Tools Layout tab, in the Data group, click Formula.
3. In the Formula dialog box, do one of the following:

To add the numbers…	Type this in the Formula box
Above the cell	=SUM(ABOVE)
Below the cell	=SUM(BELOW)
Above and below the cell	=SUM(ABOVE,BELOW)
Left of the cell	=SUM(LEFT)
Right of the cell	=SUM(RIGHT)
Left and right of the cell	=SUM(LEFT,RIGHT)
Left of and above the cell	=SUM(LEFT,ABOVE)
Right of and above the cell	=SUM(RIGHT,ABOVE)
Left of and below the cell	=SUM(LEFT,BELOW)
Right of and below the cell	=SUM(RIGHT,BELOW)

4. Click OK.

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Available functions

 Note    Formulas that use positional arguments (e.g., LEFT) do not include values in header rows.
The following functions are available for use in Word table formulas:

Function	What it does	Example	Returns
ABS()	Calculates the absolute value of the value inside the parentheses	=ABS(-22)	22
AND()	Evaluates whether the arguments inside the parentheses are all TRUE.	=AND(SUM(LEFT)<10,SUM(ABOVE)>=5)	1, if the sum of the values to the left of the formula (in the same row) is less than 10 and the sum of the values above the formula (in the same column, excluding any header cell) is greater than or equal to 5; 0 otherwise.
AVERAGE()	Calculates the average of items identified inside the parentheses.	=AVERAGE(RIGHT)	The average of all values to the right of the formula cell, in the same row.
COUNT()	Calculates the count of items identified inside the parentheses.	=COUNT(LEFT)	The number of values to the left of the formula cell, in the same row.
DEFINED()	Evaluates whether the argument inside the parentheses is defined. Returns 1 if the argument has been defined and evaluates without error, 0 if the argument has not been defined or returns an error.	=DEFINED(gross_income)	1, if gross_income has been defined and evaluates without error; 0 otherwise.
FALSE	Takes no arguments. Always returns 0.	=FALSE	0
IF()	Evaluates the first argument. Returns the second argument if the first argument is true; returns the third argument if the first argument is false.  Note    Requires exactly three arguments.	=IF(SUM(LEFT)>=10,10,0)	10, if the sum of values to the left of the formula is at least 10; 0 otherwise.
INT()	Rounds the value inside the parentheses down to the nearest integer.	=INT(5.67)	5
MAX()	Returns the maximum value of the items identified inside the parentheses.	=MAX(ABOVE)	The maximum value found in the cells above the formula (excluding any header rows).
MIN()	Returns the minimum value of the items identified inside the parentheses.	=MIN(ABOVE)	The minimum value found in the cells above the formula (excluding any header rows).
MOD()	Takes two arguments (must be numbers or evaluate to numbers). Returns the remainder after the second argument is divided by the first. If the remainder is 0 (zero), returns 0.0	=MOD(4,2)	0.0
NOT()	Takes one argument. Evaluates whether the argument is true. Returns 0 if the argument is true, 1 if the argument is false. Mostly used inside an IF formula.	=NOT(1=1)	0
OR()	Takes two arguments. If either is true, returns 1. If both are false, returns 0. Mostly used inside an IF formula.	=OR(1=1,1=5)	1
PRODUCT()	Calculates the product of items identified inside the parentheses.	=PRODUCT(LEFT)	The product of multiplying all the values found in the cells to the left of the formula.
ROUND()	Takes two arguments (first argument must be a number or evaluate to a number; second argument must be an integer or evaluate to an integer). Rounds the first argument to the number of digits specified by the second argument. If the second argument is greater than zero (0), first argument is rounded down to the specified number of digits. If second argument is zero (0), first argument is rounded down to the nearest integer. If second argument is negative, first argument is rounded down to the left of the decimal.	=ROUND(123.456, 2) =ROUND(123.456, 0) =ROUND(123.456, -2)	123.46 123 100
SIGN()	Takes one argument that must either be a number or evaluate to a number. Evaluates whether the item identified inside the parentheses if greater than, equal to, or less than zero (0). Returns 1 if greater than zero, 0 if zero, -1 if less than zero.	=SIGN(-11)	-1
SUM()	Calculates the sum of items identified inside the parentheses.	=SUM(RIGHT)	The sum of the values of the cells to the right of the formula.
TRUE()	Takes one argument. Evaluates whether the argument is true. Returns 1 if the argument is true, 0 if the argument is false. Mostly used inside an IF formula.	=TRUE(1=0)	0